| Subject: | Call for Nominations: Vice Chairs of the IEWG |
|---|---|
| Date: | Wed, 16 Sep 2020 16:29:52 -0400 |
| From: | ESecretariat <secretariat@egmont.org> |
| To: |
**Letter on behalf of the Executive Secretary**
Dear Heads of FIU,
As you may know, in accordance with the IEWG Rules on Internal Procedures, the group is organized in three work streams. Each stream shall be co-led by two Vice-Chairs, requiring a total of 6 Vice-Chairs. The latest selection process completed in Mauritius in January 2020, was finalized with the selection of five Vice-Chairs.
Since then, one of the elected Vice-Chairs left her FIU and is therefore not able to continue her tenure as IEWG Vice-Chair. Hence, the IEWG leadership group currently has two available Vice-Chair positions.
During the IEWG virtual meeting in July 2020, the group decided that there is a strong need to fill these two vacancies especially due to the fact that the Vice-Chairs play a pivotal role in the process of supporting and guiding the project teams. The ability of the IEWG to deliver sufficiently high-quality products of relevance to the membership significantly depends on its Vice-Chairs. The IEWG is therefore looking for enthusiastic, skilled and experienced representatives of FIUs who are willing to guide IEWG’s outcomes and the development of the group.
Considering the abovementioned, and in accordance with the Egmont Group Charter (Section 6.4, C) and the Voting Rules for the Election WG Chairs and Vice-Chairs (paragraph 5), the EGS initiates herewith the procedure for the selection of two (2) new IEWG Vice-Chairs. The selection process is intended to be completed during the next IEWG Working Group meeting in January 2021, which means that the two years term of the newly selected Vice-Chairs will end in January 2023.
This letter calls you, the Heads of FIUs, to submit nominations for the positions of Vice-Chairs of the IEWG.
We encourage you to read the following guidelines, underlining that this is an opportunity for you, or an adequately qualified member of your staff respectively, to significantly contribute to the work of our organization.
1. Procedures for submitting nominations and deadlines:
1.1 According to the Charter of the Egmont Group (Section 6.4 C, please see attached), the members of a Working Group select their Vice-Chairs in accordance with its internal procedures.
1.2 According to the IEWG Rules on Internal Procedures (paragraphs 17 and 22, please see attached) the Vice-Chairs shall be appointed by regular members of the IEWG for a two-year term that can be renewed once for another two-year term. The IEWG should take into account regional diversity to the best extent possible when appointing Chair and Vice-Chairs positions. The IEWG should also take into account diversity in background to ensure that IT and operational expertise is available. Any regular member of the IEWG can nominate their respective candidate for Vice-Chair.
1.3 Based on the IEWG Rules on Internal Procedures (paragraphs 8 and 9), regular membership in the IEWG is granted upon attending two consecutive IEWG meetings. Only regular members can take part in decision-making issues in the IEWG. If the member fails to attend two consecutive meetings, they shall be considered an irregular member. However, if a member fails to attend two consecutive meetings but contributes to the implementation of the IEWG Business Plan and/or the member representatives provide a stand-in for the meeting, they will maintain regular membership.
1.4 According to the attached Voting Rules for the Election of Chairs and Vice-Chairs, please note and consider the following:
a) There will be an eleven (11) week period to submit nominations. The closing date to submit an expression of interest is 2 December 2020. If no nominations are received within this period, the Executive Secretary will notify the Heads of FIU and will extend the nomination period for a further two (2) weeks.
b) The process for nomination will require the Head of an FIU to submit a written nomination for themselves; or where a suitable senior representative other than the Head of FIU is to be nominated, indicating the desired position and the specific Working Group for which they are applying (in this case, for Vice-Chair of the IEWG). The nomination should be a letter indicating the desire and suitability to be considered for the position as Vice-Chair. Such letter should also contain a written commitment confirming that there are enough resources in their “home” FIU to enable the nominee to satisfy the roles and responsibilities of the post detailed below.
c) The nominations are to be forwarded via Egmont Secure Web (ESW) e-mail addressed to the Executive Secretary (jerome.beaumont@egmont.org). The Executive Secretary will review the nominations to ensure that all appropriate information is received from the candidates. The Executive Secretary should receive these submissions of interest by 2 December 2020.
2. Description of the position
2.1 According to the Egmont Group Charter (Section 6.4 C) the Working Group Chairs and Vice-Chairs have the following roles and functions:
1) To manage the agenda and work of the Working Group consistent with the Egmont Group Strategic Plan.
2) To preside over the meetings of the Working Group.
3) To brief the Heads of FIU on the Working Group’s major initiatives and report on progress made.
4) To ensure that the guidance provided by the Heads of FIU is implemented.
5) To represent the Egmont Group at international fora whenever possible or necessary.
Please note that the roles and functions mentioned above are mainly covered by the Working Group Chair; however, if the Chair is unable to attend a meeting of, or on behalf of, the Egmont Group, a Working Group’s Vice- Chair may represent the Chair.
I look forward to receiving your nominations via ESW at Jerome.beaumont@egmontsecretariat.org by COB Wednesday 2 December 2020.
Best regards,
Jerome Beaumont
Executive Secretary
17 September 2020