| Subject: | Call for nomination: TATWG Vice-Chair |
|---|---|
| Date: | Tue, 23 Feb 2021 14:19:29 -0500 |
| From: | ESecretariat <secretariat@egmont.org> |
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** Letter on behalf of the Executive Secretary**
Dear Egmont Group Heads of FIU,
As you are aware, after Mr Leopoldo Quirós (Head of FIU Ecuador) stepped in as the Chair of Technical Assistance and Training Working Group (TATWG) in January 2021, the TATWG now has only one Vice-Chair.
During the TATWG Virtual meetings on February 8-9, the Group agreed to select a second Vice-Chair. The TATWG is looking for an enthusiastic, skilled and experienced FIU representative willing to guide TATWG developments and deliverables designated by the Chair.
In accordance with the Egmont Group Charter (Section 6.4, C) and the Voting Rules for the Election WG Chairs and Vice-Chairs (paragraph 5), the EGS herewith opens the nomination procedure for new TATWG Vice-Chair. The selection process will take place out-of-session, and the newly elected Vice-Chair will serve for a two-year term until July 2023.
This letter calls you, the Heads of FIUs, to submit nominations for the position of Vice-Chair of the TATWG.
We encourage you to read the following guidelines, underlining that this is an opportunity for you, or an adequately qualified member of your staff, to contribute to our organization's work significantly.
1. Procedures for submitting nominations and deadlines:
1.1 According to the Egmont Group Charter (Section 6.4 C, please see attached), the members of a Working Group select their Vice-Chairs in accordance with its internal procedures.
1.2 According to the TATWG Internal Procedures (paragraphs 4 and 5, please see attached), the Vice-Chair shall be appointed among the TATWG regular members and elected by a majority of regular members of the TATWG for a term of 2 years with an optional of a two-year extension.
1.3 Based on the TATWG Internal Procedures (para 1-3 of Article IV), membership to the TATWG is based on each participant's willingness and commitment to furthering the work of the TATWG and the EG. TATWG membership also requires a commitment that it shall have the same representative for at least two years. Regular membership in the TATWG is granted upon attending two consecutive meetings. If the member fails to attend two consecutive meetings, they shall be considered an irregular member. However, if a member fails to attend two consecutive meetings but contributes to implementing the TATWG Business Plan and/or the member representatives provide a stand-in for the meeting, they will maintain regular membership.
1.4 According to the attached Voting Rules for the Election of Chairs and Vice-Chairs, please note and consider the following:
a) There will be an eleven (11) week period to submit nominations. The closing date to submit an expression of interest is Tuesday 11 May 2021 (COB, Ottawa). If no nominations are received within this period, the Executive Secretary will notify the Heads of FIU and extend the nomination period for two (2) weeks.
b) The nomination process requires the Head of an FIU to submit a written nomination for themselves or, where suitable, a senior representative, indicating the desired position and the specific Working Group for which they are applying (in this case, for Vice-Chair of the TATWG). The nomination should be a letter indicating the desire and suitability to be considered for the Vice-Chair’s position. The letter should also contain a written commitment confirming that there are enough resources in their “home” FIU to enable the nominee to satisfy the post's detailed roles and responsibilities as outlined below.
c) The nominations are to be sent via Egmont Secure Web (ESW) email and addressed to the Executive Secretary (jerome.beaumont@egmont.org). The Executive Secretary will review the nominations to ensure that all appropriate information is received from the candidates.
2. Description of the position
2.1 According to the Egmont Group Charter (Section 6.4 C), the Working Group Chairs and Vice-Chairs have the following roles and functions:
1) To manage the agenda and work of the Working Group consistent with the Egmont Group Strategic Plan.
2) To preside over the meetings of the Working Group.
3) To brief the Heads of FIU on the Working Group’s major initiatives and report on progress made.
4) To ensure that the guidance provided by the Heads of FIU is implemented.
5) To represent the Egmont Group at international fora whenever possible or necessary.
2.2 According to the TATWG Internal Procedures (para 3, Article V), the Vice-Chair shall assume the Chair's role in the latter's temporary absence.
2.3 The position of the Working Group Vice-Chair requires dedication and some time and resources. The Working Group Vice-Chair will be required to attend all Working Group meetings, relevant project team calls and prepare some reports, presentations and other updates. Currently, there are two annual Egmont Group meetings. Therefore, the Working Group Vice-Chair is required to attend those two Egmont Group meetings per year. The cost of attending the meetings is to be covered by their respective FIU.
2.4 Further description and mandates of the TATWG can be found in the attached document Description and Mandates of Working Groups.
I look forward to receiving your nominations via the ESW at
Jerome.beaumont@egmont.org
by Tuesday, 11 May 2021(COB, Ottawa).
Best regards,
Jerome Beaumont
Executive Secretary